About the Opportunity:
Flagship Cruises & Events is seeking a detail-oriented and reliable Accounts Payable Specialist to oversee the full accounts payable cycle and provide general ledger support. This role is ideal for a self-motivated individual who thrives in a fast-paced, collaborative environment and is comfortable juggling multiple priorities while maintaining a high level of accuracy.
Responsibilities:
- Set up new vendors and maintain vendor records, including proper collection of W-9 documentation
- Ensure proper invoice and expense report approvals, and accurately code invoices to the general ledger
- Match vendor invoices with purchase orders, packing slips and receiving reports
- Research and resolve invoice discrepancies using supporting documentation
- Enter invoices and process payments using accounts payable software
- Maintain organized and accurate filing systems for financial documents
- Process weekly check runs and ensure timely vendor payments
- Monitor outstanding balances and follow up to resolve past-due accounts
- Communicate regularly with internal departments and external vendors to resolve issues and ensure accuracy
- Perform month-end close activities for accounts payable, including account reconciliations
- Review open invoices and prepare accrual journal entries post-close
- Reconcile hotel commission payments
- Manage annual 1099 reporting and distribution to vendors
- Assist with physical inventory counts as needed
- Assist in mail pick up as needed
- Perform additional accounting tasks as assigned by Controller
Qualifications:
- Solid understanding of basic accounting principles and accounts payable processes
- Strong problem-solving and analytical skills with attention to detail
- Effective written and verbal communication skills
- Ability to interact professionally across departments and with external vendors
- Excellent organizational and time management skills with the ability to multi-task and follow up effectively
- Proficient in Microsoft Office (Outlook, Word, Excel, etc.)
- Experience with Sage 100 preferred, but not required
- Able to work independently and collaboratively as part of a team
- Detail-oriented with strong documentation and recordkeeping abilities
Preferred Qualifications:
- Associate’s degree in Accounting or related field preferred; equivalent experience will be considered
Flagship Cruises & Events offers benefits package which includes medical, dental and vision coverage, life insurance and 401(k) plan.
Job Type: Full-Time
Pay: Starting pay $21.00 + depending on experience
Flagship Cruises & Events is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based on race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military status, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, Flagship Cruises & Events participates in the E-Verify.